Schedule of Quarterly Examinations Letter

Dear Parents,

Please be advise that the 2nd Quarterly Examinations are scheduled on November 26. The long semester break is a perfect time for your child to review his lessons. The "Pointers for Review" has already been given out per class.

OCT. 25 - NOV. 10 - Semestral Break
NOV. 8 - Classes Resume
NOV. 8 - NOV. 13 - Review Week
NOV. 26 - NOV. 30 - 2nd Quarterly Examinations
NOV. 31- No Classes, Rest Day

Thank you

Teacher Camille

School Reminder Letter for Payment of Photos for Class Picture

Dear Parents,

We wish to inform you of your child's class picture package for school year 2011-2012.

Picture Package includes the following:

1 piece 11 x 4 R Class Picture - layout includes your child's name and class section
1 piece 2 x 2 R picture
4 pieces 1 x 1 ID picture

Amount: $5
Deadline of Payment: December 2011

Reply Slip

___ I will order and send payment to my child's class adviser

___ Sorry I will not order

____________
Name of Child
_____________
Parent's Signature

Field Trip is ReScheduled Letter

Dear Parents,

The planetarium field trip is re-scheduled on October 20, 2011. The same schedule of activities noted in the itinerary last October 10 will be followed. All students are advised to wear the school's PE uniform. Please bring an extra shirt, towel, snacks and drinks.

Thank you very much

Teacher Apple

School Letter to Parents regarding Christmas Program

Dear Parents,

In celebration of the coming Christmas season, our school is having its annual Christmas festivities- the Norfolk bazaar and Three Kings Carol Chorus. The activity aims to showcase our amazing students’ talents through an inter-school Christmas Presentation.

Grade 1,2,3 pupils will stage the Holy Nativity scene while our Grade 4,5,6 pupils will be dancing to the tune of Rudolph the Red Nose Reindeer. Please be advise that students are required to participate in this yuletide performance.

Thank you very much

Teacher Winnie

Oath for Sports Competition and Intramurals for Students

I, [insert student's name] from Class 2B, so solemnly swear to abide by the rules and regulations of this sports competition, respect the decision of the judges, do my best to promote the spirit of sportmanship and camaraderie.

I will remember the motto of the sports competition, "Jump higher, throw harder, and run faster."

So help me God.

Invitation to Parents to Receive Report Card and Grades

Dear Parents,

We would like to invite you to a Parent-Teacher Conference on September 10, 2011 (Saturday) at 8am in the First Graders room.

This is a chance for you to discuss further the behavior and academic status of your child for the First Grading Quarter.

We hope to see you on the said date and time and be of better service to you concerning your child.

Thank you very much.

Yours Truly,
Class Adviser

Accepting Applicants for the School Year Letter

Dear Moms,

We are still accepting applicants for School Year 2011-2012. Since we keep our class size small, there are only limited slots available. Inquire today and have your child assessed by our class teachers.

Thank you very much

Teacher Jenn

Enrollment is Now Closed Letter

Dear Mrs. Martin,

Good day!

We regret to inform you but our Grade 1 class has no available slot as of now. We have filled out our enrollment quota for the school year.

Thank you for your inquiry.

Regards,
Teacher Tess

Inquiry Letter Regarding Enrollment

Hello there,

I know it's rather late in the enrollment season but I've been hearing a lot of good things about your progressive school. I would like to inquire if you are still accepting students for Grade 1 as of this time. I would appreciate any information on the matter.

Thank you very much

Mrs. Martin

Letter on School Uniform Regulations

To all incoming fourth year students of Saint Cecilla's Academy,

Let's all start the school year right!

You are encouraged to wear your proper type A uniform on the first day of class (June 6, 2011). The type A uniform consists of the navy blue sash and the deep blue insignia pinned on the left collar of your white blouse. Please be a model student and comply with our uniform regulations. Please relay this information to others.

This NOTICE has been approved by the Principal.

Classes are Suspended Letter

To All Parents and Students,

As per the Department of Education, afternoon classes in preschool, elementary and high school are suspended today, July 30 (Friday). Students are allowed to go home as soon as the parent or legal guardian arrives at the school to pick them up. Parents will be asked to write down the name of the student and level/section, we will be calling your child's name over the PA system. Students whose parents have not arrived yet are to remain in their respective classrooms and will be proctored by their assigned subject teachers.

Thank you
Teacher Anne

School Letter: Adjustment Period for Preschoolers

A sample school letter addressing the adjustment period for young students.

To All,

Re: Grace Period for Preschool to Grade 1 students

Parents, legal guardians or nannies of Preschoolers and First Graders will be allowed to enter the school premises for a 1-2 week period. As much as we intend for the kids to be fully adjusted in coming to school, we must have all parents and guardians leave the school grounds not later than 8:30 am.

Regards,
Teacher Betsy

Letter regarding Parents Lunch Time Concerns during School Hours

Letter to parents guidelines in securing lunch pass.

Dear Moms and Dads,

Parents may apply for Lunch Pass at the administrative office only if their children need special assistance during lunch time. Students with Lunch Pass may stay in the area near the school gate while they are being assisted by their parent/nanny only for the duration of the student’s lunch break.

Parents who would like to bring lunch for their children may leave the lunch box (properly labeled with student's name and grade level) at the school receptionist. For preschool students, their lunch boxes will be delivered to their respective classrooms by the school staff. Elementary and high school students should pick up their lunch boxes from the open shelves.

Please be advised.

Rosette McCallum
Teacher

School Admission Policy Letter

A sample letter concerning steps in the admission policy of the school.

Dear Parents and Students,

The Marist Maria School follows an Open Admission Policy. There shall be no discrimination for admission, such as on the basis of race, culture or creed provided the student meets the requirements of the school.

All students who wish to apply for admission should submit the required documents and pay the application fee. Applications with incomplete documents will not be processed for admission.

Entrance test result may be accessed through phone/email or text message after one (1) week for those recommended for acceptance, and two (2) weeks for those who are wait-listed or with pending decision.

Applicants who fail to pay the reservation fee within the allotted time will automatically be wait-listed and the slot will be given to another qualified applicants. Reservation fees are non-refundable and non transferable but are deductible from the tuition fee. Upon deciding to enroll with the school, the accepted applicant must pay the reservation fee at the Business Office.

Please be guided accordingly.

Noted:
Sister Arabella Ignatius

End of Enrollment Period Letter

Letter regarding Closed Levels for Admissions and End of Enrollment period

Dear Parents,

We are now officially closing the admission process for the school year. Please be advised that the school no longer accepts new applicants/enrollees for the following levels except for those who have already paid the reservation fee.

• Preschool
  
• Grade 1
• Grade 2
• Grade 4

To inquire about your child's admission status, please call our registrar at 555-7867.

Thank you very much.

Gertrude Pauls

Field Trip Cancelled Letter

Letter informing parents that the field trip is cancelled due to bad weather.

Dear Parents,

In view of the heavy rains and flooding in many areas in the city brought about by Hurricane Hawk, the field trip activity for High school students at Aquaria Marine Zoo scheduled this Saturday is cancelled.

Please be guided accordingly.

Teacher Ross

Reply Letter to Parent

A sample reply letter to parent addressing concerns about the school.

Dear Mrs. Laplin,

We have received your letter regarding the usage of school facilities for cheer practice.
Please do bring up your concern in the next PTA Meeting. For now, I will forward your letter to our student activities coordinator.

Thank you very much for your concern.

Noted:
Laura Sturges

Announcement Letter on Tutorial Services

A sample letter informing parents that tutorial services are available at after-school hours.

Dear Parents,

We would like to announce the available roster of tutorial services offered by our school. This is part of our after-school academic immersion program:

• Algebra for elementary and high school levels
• History, Science and Chemistry
  
• Specific subjects for high school levels

Schedule of Sessions: 1 1/2 hours Monday to Friday except holidays
Class Size: Maximum of 10 students
Fee: $250/quarter

For further information, you may contact our office at 555-2773.

Thank you very much.

Academic Advisor

Letter Announcing Academic Exams

A sample letter to parents regarding Academic Exams.

Dear Parents,

Please be advised that the National Aptitude Test (NAT) will be administered to all students on Monday.

Please take note of the following important reminders concerning this examination:

1. Students should come at 6:30 am in complete uniform with their ID.
2. Pre-testing procedures will commence at exactly 7:00 am. They are advised to eat heavy breakfast before coming to school because they will not have recess to take their snacks.
3. Use of mobile phones is strictly prohibited.The examination will end at around 2:30 pm.

Noted:
Principal Grey

Claim your Report Card Letter

A sample letter to student on where to claim her report card for the semester.

Dear Louise,

Please get your report card from the Administration Office, Monday to Friday from 7:30 - 12:00 and 1:00 - 3:00 pm and look for Mrs. Potts. However, if you are required to enroll in an extension class this coming semester, you may get your report card only after you have completed the requirements for this upcoming extension class.

Please be advised accordingly.

Susan Brewer
Academic Coordinator

Letter regarding School Renovations

A sample school advisory on renovations

To All,

The administrative offices of Charleston High School will be closed on September 11 and 12 (Thursday and Friday) due to the ongoing renovations. Regular school operations will resume on September 15, Monday, which incidentally is the opening of the school's annual Sports Parade.

Please be advised.

Regards,
Marion Rhoades
Administrative Officer

Letter to Parents regarding PTA Meeting

A sample letter to Parents regarding the schedule of classes during the PTA Meeting.

Dear Mrs. Walls,

There will be no classes for all levels (Preschool, Middle School and High School) this Friday, October 16 due to the Parent-Teacher Conference at Sanford Hall. Please be reminded that parents must attend this very important conference for the school year.

Thank you,
Margaret Hastings

Invitation Letter to Parents for Parent-Teacher Conference at School

A sample Letter to Parents inviting them for a Parent-Teacher Conference at School

Dear Mrs. Lutz,

We cordially invite you to attend the Parent-Teacher Conference on August 16, 2011 to be held at the Ambly-Redding Hall. This is an opportunity for you to learn about the academic, behavioral, and social well-being of your child and to clarify any related questions or concerns about her grades.

The PTA meeting will be from 8:00 AM to 2:00 PM.

After 2:00 PM, parents can go directly to the faculty rooms to meet with our teachers. Individual consultation time with teachers starts at 3:00 PM. Consultation time per subject teacher is limited to ten (10) minutes.

Please sign-up on the registration sheets upon your arrival . There will be NO CLASSES for all students on this day.

We hope to see you on this important date.

Principal Morris

Letter on Opening of Classes

An advisory letter on what time to arrive and what to bring on the first day of class.

Dear Parents,

I am teacher Eve, faculty member of the Sacred Heart Academy. I would like to apologize if our school advisory is on such short notice. Please be reminded of our opening of classes for first graders is tomorrow instead of September 1. We will still follow the same daily schedule of classes from 10am-3pm.

Your child may wear casual clothes, if he/she has no uniform ready yet. Also have your child bring all his notebooks and school things properly labeled with his/her name on it. This is to avoid any case of loss items.

Thank you very much.

Teacher Eve Rogers

School Advisory Letter: No Classes Due to Bad Weather

A sample school letter announcing the suspension of classes due to current weather conditions.

Dear Parents,

Good Morning! As announced in the news today, classes are suspended due to the bad weather. Regular classes will resume next week on Monday. Please refer to the school's website for any updates.

Thank you very much

School Administrator

Reply Slip from Parents: A Permission Letter

A sample Reply Slip from Parents or a Permission Letter containing the parent's signature. This serves as a legal agreement between the parents and the school administration that they are allowing their child to participate.


Dear Teacher,

This is to certify that I am allowing my child to enroll in the special after school tutorial program on July 2-September 15. We will abide by the said rules of the program.

Parent’s signature over Printed name
Student’s name

Advisory Letter from School regarding a special Academic Program

A sample school advisory letter regarding a special Academic Program offered at the school such school letters are meant to inform parents of specific subject tutorial classes or afterschool programs.


Dear Parents,

Our Program of Excellence in Mathematics Saturday Sessions for regular students will be held from July 2 to September 3, 2011. It aims to develop interest in Mathematics among elementary and high school students, inculcate mathematical concepts and proficiencies and develop values of hard work, perseverance, honesty and teamwork.

The program is open from Grade 1 to Grade 6 from 1st Year to 4th Year High School. Classes will be from 8:00am to 12nn. Students must attend in complete uniform and with their school ID. There is a fee of $50 for the series of sessions, to be paid on or before July 1, 2011 to the school cashier.

Strict adherence to the deadline is requested to have a smooth flow in organizing classes. Drop-in students prevent classes from starting on time. The fee covers the service of additional Math teachers onboard the program.

Please fill in the “Parent’s reply slip” and have your child return it to the Math teacher on or before June 28, 2011.

Very truly yours,
The Principal

Congratulations Letter to Students

Dear Students,

Congratulations to all the students who won in the finals of the Quiz Bee and Math Olympics interschool competition. Thank you to the Math tutors and speller coaches who gave their time and effort to train to our academic teams throughout the elimination rounds! Let us support our teams until they make it to the championship rounds at the National level.

Thank you very much

Principal Victoria

Letters from School

Welcome to SchooLetters, a mom's collection of letters from her son's school and other education concerns.

I hope these school letters about school rules and regulations, parent-teacher correspondences and school activities can help other parents respond to issues and concerns at their child's school.