School Letter: Adjustment Period for Preschoolers

A sample school letter addressing the adjustment period for young students.

To All,

Re: Grace Period for Preschool to Grade 1 students

Parents, legal guardians or nannies of Preschoolers and First Graders will be allowed to enter the school premises for a 1-2 week period. As much as we intend for the kids to be fully adjusted in coming to school, we must have all parents and guardians leave the school grounds not later than 8:30 am.

Regards,
Teacher Betsy

Letter regarding Parents Lunch Time Concerns during School Hours

Letter to parents guidelines in securing lunch pass.

Dear Moms and Dads,

Parents may apply for Lunch Pass at the administrative office only if their children need special assistance during lunch time. Students with Lunch Pass may stay in the area near the school gate while they are being assisted by their parent/nanny only for the duration of the student’s lunch break.

Parents who would like to bring lunch for their children may leave the lunch box (properly labeled with student's name and grade level) at the school receptionist. For preschool students, their lunch boxes will be delivered to their respective classrooms by the school staff. Elementary and high school students should pick up their lunch boxes from the open shelves.

Please be advised.

Rosette McCallum
Teacher

School Admission Policy Letter

A sample letter concerning steps in the admission policy of the school.

Dear Parents and Students,

The Marist Maria School follows an Open Admission Policy. There shall be no discrimination for admission, such as on the basis of race, culture or creed provided the student meets the requirements of the school.

All students who wish to apply for admission should submit the required documents and pay the application fee. Applications with incomplete documents will not be processed for admission.

Entrance test result may be accessed through phone/email or text message after one (1) week for those recommended for acceptance, and two (2) weeks for those who are wait-listed or with pending decision.

Applicants who fail to pay the reservation fee within the allotted time will automatically be wait-listed and the slot will be given to another qualified applicants. Reservation fees are non-refundable and non transferable but are deductible from the tuition fee. Upon deciding to enroll with the school, the accepted applicant must pay the reservation fee at the Business Office.

Please be guided accordingly.

Noted:
Sister Arabella Ignatius

End of Enrollment Period Letter

Letter regarding Closed Levels for Admissions and End of Enrollment period

Dear Parents,

We are now officially closing the admission process for the school year. Please be advised that the school no longer accepts new applicants/enrollees for the following levels except for those who have already paid the reservation fee.

• Preschool
  
• Grade 1
• Grade 2
• Grade 4

To inquire about your child's admission status, please call our registrar at 555-7867.

Thank you very much.

Gertrude Pauls

Field Trip Cancelled Letter

Letter informing parents that the field trip is cancelled due to bad weather.

Dear Parents,

In view of the heavy rains and flooding in many areas in the city brought about by Hurricane Hawk, the field trip activity for High school students at Aquaria Marine Zoo scheduled this Saturday is cancelled.

Please be guided accordingly.

Teacher Ross

Reply Letter to Parent

A sample reply letter to parent addressing concerns about the school.

Dear Mrs. Laplin,

We have received your letter regarding the usage of school facilities for cheer practice.
Please do bring up your concern in the next PTA Meeting. For now, I will forward your letter to our student activities coordinator.

Thank you very much for your concern.

Noted:
Laura Sturges

Announcement Letter on Tutorial Services

A sample letter informing parents that tutorial services are available at after-school hours.

Dear Parents,

We would like to announce the available roster of tutorial services offered by our school. This is part of our after-school academic immersion program:

• Algebra for elementary and high school levels
• History, Science and Chemistry
  
• Specific subjects for high school levels

Schedule of Sessions: 1 1/2 hours Monday to Friday except holidays
Class Size: Maximum of 10 students
Fee: $250/quarter

For further information, you may contact our office at 555-2773.

Thank you very much.

Academic Advisor

Letter Announcing Academic Exams

A sample letter to parents regarding Academic Exams.

Dear Parents,

Please be advised that the National Aptitude Test (NAT) will be administered to all students on Monday.

Please take note of the following important reminders concerning this examination:

1. Students should come at 6:30 am in complete uniform with their ID.
2. Pre-testing procedures will commence at exactly 7:00 am. They are advised to eat heavy breakfast before coming to school because they will not have recess to take their snacks.
3. Use of mobile phones is strictly prohibited.The examination will end at around 2:30 pm.

Noted:
Principal Grey

Claim your Report Card Letter

A sample letter to student on where to claim her report card for the semester.

Dear Louise,

Please get your report card from the Administration Office, Monday to Friday from 7:30 - 12:00 and 1:00 - 3:00 pm and look for Mrs. Potts. However, if you are required to enroll in an extension class this coming semester, you may get your report card only after you have completed the requirements for this upcoming extension class.

Please be advised accordingly.

Susan Brewer
Academic Coordinator

Letter regarding School Renovations

A sample school advisory on renovations

To All,

The administrative offices of Charleston High School will be closed on September 11 and 12 (Thursday and Friday) due to the ongoing renovations. Regular school operations will resume on September 15, Monday, which incidentally is the opening of the school's annual Sports Parade.

Please be advised.

Regards,
Marion Rhoades
Administrative Officer

Letter to Parents regarding PTA Meeting

A sample letter to Parents regarding the schedule of classes during the PTA Meeting.

Dear Mrs. Walls,

There will be no classes for all levels (Preschool, Middle School and High School) this Friday, October 16 due to the Parent-Teacher Conference at Sanford Hall. Please be reminded that parents must attend this very important conference for the school year.

Thank you,
Margaret Hastings

Invitation Letter to Parents for Parent-Teacher Conference at School

A sample Letter to Parents inviting them for a Parent-Teacher Conference at School

Dear Mrs. Lutz,

We cordially invite you to attend the Parent-Teacher Conference on August 16, 2011 to be held at the Ambly-Redding Hall. This is an opportunity for you to learn about the academic, behavioral, and social well-being of your child and to clarify any related questions or concerns about her grades.

The PTA meeting will be from 8:00 AM to 2:00 PM.

After 2:00 PM, parents can go directly to the faculty rooms to meet with our teachers. Individual consultation time with teachers starts at 3:00 PM. Consultation time per subject teacher is limited to ten (10) minutes.

Please sign-up on the registration sheets upon your arrival . There will be NO CLASSES for all students on this day.

We hope to see you on this important date.

Principal Morris

Letter on Opening of Classes

An advisory letter on what time to arrive and what to bring on the first day of class.

Dear Parents,

I am teacher Eve, faculty member of the Sacred Heart Academy. I would like to apologize if our school advisory is on such short notice. Please be reminded of our opening of classes for first graders is tomorrow instead of September 1. We will still follow the same daily schedule of classes from 10am-3pm.

Your child may wear casual clothes, if he/she has no uniform ready yet. Also have your child bring all his notebooks and school things properly labeled with his/her name on it. This is to avoid any case of loss items.

Thank you very much.

Teacher Eve Rogers